Associate & Business Support Administrator with Finance and HR Competence, Indonesia

We are seeking a dynamic and detail-oriented Associate & Business Support Administrator to join our team at Business Swedens Indonesia office in Jakarta. This role offers a unique opportunity to grow and learn in the fields of management consultancy, international trade promotion, business-to-government relations, as well as accounting and HR processes within a global organisation. Business Sweden helps Swedish companies grow global sales and supports international companies in investing and expanding in Sweden. For Swedish companies, we provide strategic advice and operational support to grow international revenues. For international companies, we offer knowledge, experience, and a network to identify and navigate new business opportunities. Business Sweden is owned by the Swedish Government and industry partners, providing extensive contacts and networks.

As an Associate, you will:

• Collaborate with the consultants to develop and prepare client presentations and reports.
• Assist in the execution of promotional events and trade missions.
• Engage in client meetings and workshops, providing logistical and analytical support.
• Conduct market analysis and research to provide strategic insights.

As Business Support Administrator, you will manage specific tasks include:

• Finance: Manage banking, cash flow, accounts, supplier invoices, invoicing, and support year-end audits
• HR: Draft employment agreements, onboard new employees, register for social and health security, coordinate legal documents for foreign employees, liaise with tax agencies, monitor expenses, and process salaries.
• Legal: Communicate with the nominee head, ensure compliance with policies, and maintain legal documents.
• BI&O Administrator: Prepare periodic reports, assist with budget preparation, support company establishment, facilitate bank payments, and provide client support.
• General Affairs: Organise asset procurement and monitor company assets.

The role is based in Jakarta, but you will be expected to work with our teams and clients around the world, as required. We apply probationary employment in all applicable positions.

SKILLS & REQUIREMENTS

Core Competencies and Collaborative Skills:

• Demonstrate commitment, honesty, and accountability in tasks.

• Provide support and take ownership to ensure high-quality delivery on time.

• Collaborate effectively to achieve positive results with a can-do attitude.

• Contribute to team spirit and transparent communication.

• Adapt easily to new ways of working and solve problems efficiently.

• Voice your ideas and share opinions, appreciating different perspectives.

Formal Requirements:

• 2-5 years of experience in accounting and corporate administrative tasks.

• Solid knowledge of accounting principles and practices.

• Proficiency in Excel and other MS Office applications.

• Proficiency in ERP or accounting software is meriting.

• Excellent command of business English and Indonesian, both in writing and speaking.

Application:

Please submit your CV and cover letter in English as soon as possible, as we will be screening applications on a rolling basis. Your application will be handled confidentially.

Join us at Business Sweden and take the next step in your career in a supportive and dynamic environment!

GREAT PLACE TO WORK

Global exchanges and career opportunities

Exclusive focus on our clients growth agenda

Extensive responsibility

Diversified teams with world class colleagues

Training academy for continuous development

Entrepreneurial environment

ABOUT THE COMPANY

Diversity powering global growth

At Business Sweden we value and encourage applications from candidates with diverse backgrounds and perspectives. We strive for a workplace where all colleagues can explore their full potential and contribute with their unique experiences. By embracing a wide range perspective, we can better drive sustainable growth and customer-centric excellence.

About Business Sweden

Business Sweden helps Swedish companies grow global sales and international companies invest and expand in Sweden. With a unique mandate from the Swedish government and the business sector, we offer strategic advice and practical support in more than 40 markets worldwide.

Our mission is to help lay the foundation for sustainable, inclusive, and digital growth - in Sweden and around the world. We do this by providing startups, small- and medium sized companies and multinationals with tailored services, coupled with access to key stakeholders in the public and private spheres.

We help our clients build relationships, accelerate time-to-market, and comply with local standards and regulations. Visit business-sweden.com for more information.

OUR VALUES Our high performance culture rests on that all our employees live our core values. We will never have guidelines for every situation we will meet, but if all of us are guided by a strong sense of our values, we will always navigate in the right direction. RESPONSIBILITY This is the foundation of our culture. Taking responsibility is a way to show commitment to our work. We take ownership of the relationships with our clients and stay true to our word. COLLABORATION Alone we can do so little; together we can do so much. Collaboration knows no geographical borders. At Business Sweden, we act as one global team to create the best possible value for our clients. IMPACT By monitoring the world around us and identifying possibilities , we make a difference by helping companies to seize new, sustainable business opportunities. We create impact both for our clients and for Sweden.