Recruiting Coordinator Lead

Wolt is a Helsinki-based technology company that provides an online platform for consumers, merchants and couriers. It connects people looking to order food and other goods with people interested in selling and delivering them. To enable this, Wolt develops a wide range of technologies from local logistics to retail software and financial solutions - as well as operating its own grocery stores under the Wolt Market brand. Wolts products include Wolt+ (subscription service for customers), Wolt for Work (meal benefits and office deliveries for companies), Wolt Drive (fast last-mile deliveries for merchants) and Wolt Self-Delivery (service for merchant partners with their own delivery staff). Wolts mission is to make cities better by empowering and growing local communities. Wolt was founded in 2014 and joined forces with DoorDash in 2022.

So, why work at Wolt?

At Wolt, Were About Getting Things Done. Youll probably enjoy it here if you like taking ownership, developing yourself and being around friendly, humble and ambitious people.

We work hard to make cities into better places, and its pretty cool seeing us grow every week. If youre passionate about building things that just… work, Wolt might be for you.

Our Commitment to Diversity, Equity & Inclusion

We want to have all sorts of people in our team - people like you and me, and people different from you and me. To be able to work with diverse teammates - when it comes to gender, age, ethnicity, life background, sexual orientation, political views, religion, or any other personal trait - we consciously aim to offer equal opportunity for everyone to work with us. This is because we believe diverse teams make the most thought-through decisions and build things in the most inclusive way.

Join us today to build Wolt together.

Are you passionate about creating a seamless candidate experience and empowering a high-performing team? Were looking for a dynamic and proactive Recruiting Coordinator Lead to join our team at Wolt!

About the Role

As the Recruiting Coordinator Lead, youll lead a team of scheduling ninjas dedicated to providing exceptional support throughout the entire candidate journey. Your team is at the heart of the candidate experience at Wolt, managing everything from interview scheduling to communication with candidates. Youll be the direct manager for our recruiting coordinators, ensuring they have the guidance, tools, and support needed to excel in their roles.

Reporting directly to our Head of Recruiting Operations and working alongside our other RC Lead, youll collaborate closely to drive alignment and ensure a unified approach to coordination. In this role, youll also work with our Talent Acquisition (TA) leads, building strong stakeholder relationships to understand upcoming hiring needs, identify sprint timelines, and tackle roles requiring extra coordination support. Youll be pivotal in aligning with TA goals, optimizing processes, and ensuring the candidate experience remains top-notch.

What Youll Be Doing

• Leading & Managing: Serve as the direct report and mentor for a team of Recruiting Coordinators, guiding them in delivering an excellent candidate experience and supporting their development.

• Stakeholder Collaboration: Partner with TA leads to stay informed about upcoming hiring sprints and roles that need extra scheduling support, ensuring alignment and smooth coordination.

• Process Optimization: Identify areas for improvement in our coordination processes and work closely with your team to implement efficient, candidate-centric solutions.

• Championing Candidate Experience: Keep a pulse on the candidate journey, striving to make every touchpoint—from initial outreach to the final interview—a seamless, positive experience.

• Leadership Experience: Previous experience managing or mentoring a team, ideally within a fast-paced recruiting or scheduling environment.

• Stakeholder Management: Strong communication skills with the ability to build productive partnerships with TA leads and other stakeholders.

• Organizational Skills: You can juggle multiple tasks and projects while keeping a close eye on details, ensuring nothing slips through the cracks.

• Process Improvement Mindset: Youre always looking for ways to improve, streamline, and enhance processes for candidates and team members alike.

If you are excited about working in a high-growth environment, taking ownership, and being part of an extremely ambitious team, then click below to apply and get the conversation going! Along with a competitive salary and benefits, you will also be eligible for our long term incentive plan. You will fit into a truly diverse team across 28 countries - what really matters to us is a caring and welcoming environment where we embrace uniqueness and celebrate diversity. Experience a company culture where we work on eye level, decisions are made quickly and knowledge sharing, as well as mentoring, is on our daily agenda.

Please note that we do not accept applications sent by mail. You should submit your application through our careers website!